Overview
Attendance helps you track when your staff start and finish work. It suits factories, shops, salons, clinics and service teams. Open it from Attendance in the sidebar.
Attendance is on every plan. You do not need to install anything. Your plan sets how many employees you can add: 1 on Free, 5 on Starter, 50 on Growth, 200 on Pro and 500 on Agency.
Get started
- Open Attendance and go to the Shifts tab. Create your first shift.
- Go to Employees. Add your staff, or import them from a CSV file.
- Go to Leave. Add the leave types you use.
- Choose how staff will check in (see below).
A setup checklist on the Attendance dashboard shows which steps are still missing.
Ways to check in
Check-in kiosk
Register a kiosk device in the Settings tab and open its page on a tablet or phone at your door. Staff check in and out by scanning their QR badge or typing their 4-digit PIN. You can protect the kiosk with its own device PIN.
Staff send CHECKIN or CHECKOUT to your business WhatsApp number. They can also send STATUS to see today's record, BALANCE for their leave balance, or HELP for the full list. Your WhatsApp must be connected, and the employee's phone number must match their record.
Worker portal (phone)
Give an employee a worker login from their record. They get an email to set a password. In the worker portal they can clock in and out, take breaks, see their hours and shifts, ask for leave and download payslips. A worker login does not open your dashboard and does not use a team seat.
By a manager
An owner, admin or manager can mark a day by hand from the employee's record.
What each tab does
Employees
Add staff one by one or import a CSV file. Print QR badges for the kiosk.
Shifts
Set working hours, grace time and overtime rules.
Attendance
See who checked in each day, how they checked in and how long they worked.
Time Tracking
Screen time from the BeeCastly browser time tracker, and the attendance it becomes.
Rosters
Plan who works which shift each week, then publish it.
Payroll
Make payroll from attendance, approve it, mark it paid and download payslips as PDF.
Leave
Set leave types and holidays, and approve or reject leave requests.
Reports
Attendance, overtime, salary and department reports. Export them as CSV.
Settings
Kiosk devices, departments, designations and attendance rules.
Rules you can set
These are in the Settings tab, on the Worker hours & privacy card. Only the owner or an admin can change them.
Phone clock-in
Turn clock-in from the worker portal on or off. When it is off, only the kiosk, WhatsApp or a manager records hours.
Workplace location
Save your workplace location and a distance. Staff must then be that close when they clock in from their phone. You also choose how many days to keep clock-in locations.
Who sees pay
The owner and admins always see salaries and payroll. You choose whether managers can too.
Alerts for managers
Get alerts for a missed clock-out, an absence (no clock-in an hour after the shift starts) and weekly overtime past the hours you set.
Who sees what
Owners, admins and managers manage everyone's records. Other team members only see their own hours. They can open My attendance at the top of the Attendance page to see their own attendance, leave balance and payslips.